Civil Service Bureau issues vital circular on government agency job requirements

• The number of vacancies must not exceed the financial grades allocated in the entity’s budget. Job needs must be requested twice a fiscal year

• The candidate for employment must complete all procedures and justifications for the appointment within 30 working days from the date of his announcement of the nomination

The head of the Civil Service Bureau issued a circular concerning the approval of job requirements for all government agencies under the central employment system. He clarified that the Civil Service Council has the authority to approve job requirements for each government agency, while the role of the bureau is primarily technical.

The circular, numbered 4 of 2024, was issued to inform government agencies about the details of the decision made by the Civil Service Council at its first meeting of 2024, held on February 28. These details include:

1. The bureau receives the job needs of its affiliated entity through a letter approved by the competent minister, ensuring that these needs are distributed among approved job titles based on classified job groups. The number of vacancies must not exceed the financial grades allocated in the entity’s budget. Job needs must be requested twice a fiscal year: first from April 1 to April 30, and second from October 1 to October 31. These required job needs are automatically entered into integrated civil service systems, and a need may only be entered once for the purpose of nominating a specific person.
2. The bureau reviews the job needs received from the ministers in a manner consistent with the nature of the government entity’s work, the scientific specializations in the central employment system, and the number of employees in each job group within the entity. This review ensures that job needs align with the number of vacancies in the financial grades allocated in each government entity’s budget. It also ensures compatibility between scientific specializations and the entity’s work, as well as between job needs and the number of employees with approved job titles in each job group classified within the entity.
3. After completing the review in accordance with the previous clause, the bureau shall present it to the Civil Service Council for approval of the functional requirements of each government agency based on what the Civil Service Council deems appropriate, considering the technical opinion of the Civil Service Bureau. Subsequently, upon issuance of the Service Council’s decision in this regard, the bureau shall automatically enter the approved needs into the integrated civil service systems, linking the entry to the number approved by the Civil Service Council for the government agency at the approved job titles level, as per the classified job groups and the number of vacancies in the financial grades allocated in the budget for each government agency.
4. Amending the numbers of these job requirements for each government agency in light of the number of vacancies in the financial grades allocated in the budget is not permissible, except through approvals issued by the Civil Service Board. Such approvals should be in accordance with coordination between the Ministry of Finance and the Civil Service Bureau in this regard.
5. Regarding job categories that are not restricted by registration periods or roles in the central employment system, the Civil Service Commission is authorized to complete their nomination procedures directly, while adhering to the number of vacancies in the financial grades allocated in the budget for each government agency.
6. The candidate for employment must review the entity for which he is nominated and complete all procedures and justifications for the appointment within 30 working days from the date of his announcement of the nomination. Otherwise, his right to nominate for the entity will be forfeited, unless the administration of the entity for which he is nominated provides a valid reason for the delay beyond this date.
7. A candidate who rejects nomination to two different government agencies loses his right to the role he reached in the central employment system and is returned to the system as a first-time employment registrant.

The bureau has called on the government agencies covered by the central employment system to consider implementing the decision of the Civil Service Board mentioned in the previous detail. This request is made without prejudice to Cabinet Resolution No. 1248, passed last November 6, which states, “No letters should be sent to the Civil Service Bureau from a government agency that includes a need for only one person of a specific specialty for the purpose of individually nominating a specific person for employment. If such a letter is sent, no action will be taken, it will have no effect, and it will be considered as if it did not exist.”