Civil Service Bureau orders full electronic closure of terminated employees’ files
In what is seen as data accuracy drive, CSB warns against incomplete employee exit procedures’ Government agencies told to update service terminations on integrated system
The Civil Service Bureau (CSB) has instructed all government agencies to strictly comply with procedures for electronically recording the termination of employees’ services through the “Integrated Systems” program, emphasizing that full implementation is essential to ensure data accuracy and institutional coordination among state entities.
In an official circular addressed to ministries and government institutions, the Bureau pointed to observations recorded within the system, noting that some agencies had stopped employees’ salaries and issued administrative termination decisions without completing the required electronic procedures on the approved platform.
According to informed sources, this incomplete process has both financial and administrative consequences. Most notably, it results in former employees continuing to appear in the database as active staff, which undermines the accuracy of official data and affects the reliability of government statistics and reports derived from the system, reports Al-Rai daily..
The sources added that, in coordination with the Public Institution for Social Security, the Bureau identified cases where individuals began receiving retirement pensions after leaving their jobs, while their employment status remained active on the Integrated Systems database. These discrepancies, they said, require immediate correction.
The CSB stressed that termination decisions must be entered into the system as soon as they are issued. It clarified that any financial obligations owed by an employee whose service has ended should not delay the electronic closure of their file.
Debt recovery procedures, the Bureau noted, can be pursued later in coordination with relevant authorities and in accordance with established regulations.
The directive forms part of broader efforts to enhance governance, improve data integrity, and ensure that government records accurately reflect workforce realities across state institutions.
